The SMPH DUA intake tool greatly reduces the time needed to prepare your outgoing datasets for sharing. The tool consists of two parts. The first is a forward-facing Qualtrics Survey that gathers information about your project. The second is a back-end management program used by the Contracts Team to quickly assess your needs, gather additional information when necessary, and track the project through completion. The tool can be used for any SMPH project that includes a data sharing component.
The tool is not a replacement for the RAMP record; the DUA tool streamlines the SMPH review, while RAMP manages the RSP component.
The Qualtrics Survey guides you through a series of questions about your project, your dataset, and your proposed sharing. After you complete the Survey, a series of targeted tickets are created to alert the involved parties (such as IT or the Privacy Officer) that your request has been entered and you are in need of assistance. This ensures that the various reviews necessary before datasets can be shared occur simultaneously rather than consecutively.
Before beginning the Survey, it is important to have the following items handy for upload when applicable:
- Prior agreements (both incoming and outgoing) related to the dataset.
- A spreadsheet (WITHOUT DATA) showing the data elements to be shared.
- A completed copy of the DTUA you were planning on using.
- A copy of your IRB Protocol showing the data sharing is authorized.
The Survey can be accessed by clicking the button below.
