Determine if the investigator wishes to share data with an outside party for a research project.
Determine if the outgoing data solely consists of UW data, or if data is sourced from a third party
If the data set includes third party data, include the relevant DTUA or RAMP record, and consult with the SMPH Contracts Office on next steps
If human subjects data is being transferred to a third party, a data agreement will be needed.
If an investigator wishes to share non-human subjects data (e.g. bench data, animal data), such transfers can be addressed via a CDA (link) or a data agreement for general data.
Fill out the outgoing data agreement checklist located here
A Dean’s Office representative will be in contact with you regarding the classification of data.
Note that there needs to be a HIPAA basis for the disclosure of HIPAA data (exceeding a Limited Data Set) with a third-party research collaborator.
This is often addressed under a HIPAA authorization. Under certain limited situations, the Health Sciences IRB may approve a waiver of authorization. Please consult with the IRB at asktheirb@hsirb.wisc.edu to determine the appropriate steps if the study team wishes to share HIPAA data under a waiver.
Set up a RAMP record for the outgoing data agreement, and follow RAMP instructions for submission
Incoming DTUA Workflow
Determine if SMPH investigator wishes to obtain data from a third party
UW does not require data agreements for incoming data transfers, but a DTUA is recommended if the investigator intends to further share the data with another collaborator
If the providing site requires a DTUA, recommend use of the FDP template, as that will expedite the signing of the DTUA
Set up a RAMP record for the incoming data agreement, and follow RAMP instructions for submission.
Indicate whether the agreement is associated with a pending project
Transfers of Data and Materials may be addressed via a combination DTUA and MTA template
Please consult with the SMPH Contracts Office to determine whether such a template would be applicable for your transfer
Multi-site data transfers (please consult with the SMPH Contracts Office)
For repository agreements in which SMPH is the lead site, please consult with the SMPH Contracts Office, who can tailor a template suitable for the research team’s needs.