You will often need to work with the UW purchasing department to help you acquire software, services, or materials for your research. These agreements are processed through Shop UW+ and signed by representatives from Purchasing Services.
KEY POINTS
Department Finance Team sets up requisition.
Include any agreement attached to the purchase.
Additional reviews for data and sample sharing might be necessary.
The close connection between your research and these software, services, or materials often means that there will be specific research related terms. For example, if you are sharing data with the vendor, you will want to make sure there are appropriate data use provisions covering how the vendor may use your data. If you are acquiring Business Associate Services, you will need to ensure a Business Associate Agreement is signed.
Research purchases are often considered sole source acquisitions. Thus, you should be prepared to submit a sole source justification as part of your requisition.
Your Department’s finance team will help you with creating the requisition in Shop UW+. The Contracts Team will help you determine what additional agreements, terms, or additional reviews may be necessary to ensure compliance with University Policy.