RAMP Processing Help

KEY POINTS

• Include your deadlines in the AGR title
• PI Cert, Department Cert, and Dean’s Office Approval are required
• Make sure you have an agreement before you create the record
• Reach out to The Contracts Team if you need help finding a Template

Ramp Workflow

• Determine if you if have contract that must be signed by RSP. 

• • Only agreements that can be signed by RSP, such as DUAs, FUAs, Sponsored Research Agreements, etc., use the RAMP system.  Other agreements,  such as Hospital agreements, purchasing agreements, education agreements, service agreements that don’t relate to research do not utilize RAMP.

• Determine if the sponsor is funding the project. 

• • Is the funding for research and/or going into a 133 or 144 account?  If yes, then FP Record is required, and you should start by creating the FP record.   

• • Is the funding for Fee for Service or going into a 136 account? 

• • • Include the budget in the AGR Record, and submit request for budget review to the Dean’s Office under an Ancillary Review.  More Fee for Service information can be found here.  

• Choose the correct agreement type in the AGR Record.  This  will direct you to the appropriate Smart Form. 

  • Include the correct contract document. 
    • If you don’t have an Agreement, UW Templates can be found here.
      • Do not upload a blank template; fill out all of the information that you are able.
      • The Contracts Team is happy to help you identify the appropriate Template for your situation.
    • If the Sponsor has provided an agreement, upload that agreement.

• • Upload all relevant attachments, and fill in the associated information in the Smart Form.

• • For funded agreements include the relevant Budget, Payment Schedule, and finance team contact. 

• RAMP Approval Process 

• • Each AGR Record requires the following “Ancillary Reviews” before submission to RSP 

• • • PI certification 

• • • Chair or Chair Designee approval (managed by submitting an Ancillary Review to the Chair/Designee) 

• • • Dean’s Office approval (managed by submitting an Ancillary Review to
      Organization code CC002425) 

• • • Other approvals 

• • • • If multiple Departments or Schools are involved, you will need to submit an Ancillary Review to each Department.  

• • • • An Export Control Ancillary Review may be required materials are being shared with a foreign entity.
      • If this is a Clinical Trial Agreement, you will need to create a “PI Review Terms” Ancillary Review.

Miscellaneous 

• • Include any deadlines in the Project Title. 

• • Include any relevant notes in the Question 11 of the Agreement Module Smart Form titled “Are there any other comments that would be helpful for the RSP staff to process?” Please also note specifically what is needed from RSP staff for this record, as well as any history prior to submission to RSP.If The Contracts Team has negotiated this agreement on your behalf, clearly indicate this and ask RSP to contact the team member prior to reaching out to the Sponsor.

• • Link any related records under Manage Relationships (examples below)

• • • The Funding Proposal if you started with the Agreements Module
    • Funding source for MTAs 

• • • If you are amending a contract, upload the contract and any other amendments 

• • • Related non-funded agreements for sponsored projects 

• • • Previously negotiated agreements with sponsor 

• • • Master Agreements for Work Statements